July 2023 CFL Board Minutes
Meeting of the Board of Trustees of the Coburn Free Library July 20, 2023
Present: Linda Williams, President, James Pritchard, Vice President, David Woodburn, Treasure, Ellen Keough, Secretary, Michael Fenn, Trustee, Meredith Gallaro, Executive Director, Carlynne Freitag, Trustee
Absent: Joseph Pallidino, Trustee, Jason Luke, Trustee, Mike Phelps, Trustee
Approval of June Minutes: Linda Williams moved that the minutes of theJune meeting of the Board of Trustees be approved as presented. James Pritchard seconds. All approved.
Financial Report: Account balances have been reconciled to statements for June. From Bank Statements as of 6/30/23:
Director Discretionary Fund $ 3,641.28
Line of Credit $ 31,628.15
Regular Checking $ 116,943.26
Endowment Fund $ 776,892.06
We are on track with expenditures and income. With the future Receipt of the income from the tax base our budget looks good. Mike Fenn has agreed to temporarily take on QuickBooks through the transition.
Director Report
We have received bids for the replacement of our air conditioning system. We are managing at this time but it is inevitable that we replace our system sooner rather than later. Dave Woodburn has agreed to continue this process.
We discussed the status of current grants and necessary paperwork to be filed later this year and early next. A list of grants is in the Directors files. Director transition information and a checklist is detailed in Director notes.
Director notified us that our property insurance will be increasing by 15%.
New Business:
Lactation policy provided by Finger Lakes was reviewed by the Board. Linda Williams made a motion that we accept this policy, James Pritchard seconds, all approve.
The Sexual Harassment Prevention Policy from FLLS and NYS has been reviewed. Linda Williams made a motion to accept the Sexual Harassment Prevention Policy, James Pritchard seconds, all approve.
For August Meeting:
Board members have been asked to review and comment on the proposed policy on Library and the First Amendment. Meredith sent a copy of this document to the Board.
I will contact Heidi Eckerson to make sure Carlynne Freitag is added to the Trustee Newsletter email list. Separately I will forward the email I received regarding Trustee education. If you go through the note it explains how to register for upcoming programs as well as archived programs. I will also add that Trustee Education updates be added to our agenda each month.
The next regular meeting of the Board of Trustees: Thursday, August 17, 2023 at 10:00 AM.
Respectfully submitted, Ellen C. Keough
Addendum to:
Meeting of the Board of Trustees of the Coburn Free Library July 20, 2023
Present: Linda Williams, President, James Pritchard, Vice President, David Woodburn, Treasure, Ellen Keough, Secretary, Michael Fenn, Trustee, Meredith Gallaro, Executive Director, Carlynne Freitag, Trustee
Absent: Joseph Pallidino, Trustee, Jason Luke, Trustee, Mike Phelps, Trustee
Carlynne Freitag, resident of the Village of Owego, was invited to join the Board of Trustees for the Coburn Free Library. David Woodburn, Trustee and Treasurer, presented Carlynne Freitag to the Board for acceptance. All approved. Welcome Carlynne to the Board, effective 7/20/2023.
Respectfully submitted, Ellen C. Keough