August 2026 Board Meeting Minutes
Meeting of the Board of Trustees of the Coburn Free Library August 20, 2026
Present: L. Williams, President, J. Pritchard, Vice President, M. Fenn, Treasurer, E. Keough, Secretary, M. Worzel, Executive Director, C. Freitag, Trustee, D. Woodburn, Trustee
Excused: J. Palladino, OACSD Trustee
Approval of July Minutes: M. Fenn moved that the July minutes be accepted. C. Freitag seconds. Approved.
Financial Report: Account balances have been reconciled to statements for July. From Bank Statements as of 7/31/2026:
Director Discretionary Fund $ 6,012.61
Regular Checking $ 147,224.97
Endowment Fund $ 1,018,915.67
HVAC Checking Acct $ 476.01
The Finance Committee noted that the Line of Credit is currently at $89,000 and payments will begin as moved at the last meeting of the Board. We are waiting on two final bills for approximately $50,000 to close out the HVAC project.
Director Report: Interviews continue for the position of Program Coordinator. The Town funding letter has been mailed and the Village reimbursement request will be prepared this month. A donation from the New York State Women, Inc. Susquehanna Chapter was presented to the Library for purchases of materials that celebrate the success of women professionally and personally.
Old Business: HVAC project closure still in process. Awaiting new quote on Fundraiser Mailing.
New Business:
Preliminary budget discussion will begin next month.
The Incident Report Policy and form were reveiwed in the meeting. M. Fenn made the following motion: Motion: Adopt the Incident Report Policy and forms as presented. L. Williams seconds and all approve.
An inquiry into how remaining PTO time was to be concluded when an employee resigns, as it was not specifically covered in the employee handbook. (The handbook is to be updated.) C. Freitag made a motion as follows:
Motion: Pay earned PTO time for this employee resigning position. L. Williams seconded. All approve.
FLLS presented Policy Palooza on August 12 and it was attended by C. Freitag, E. Keough and D. Woodburn. The scope and details of the policies required, suggested and nice to have was enlightening. C. Freitag has agreed to work with the Director to ensure that we are in compliance with required policies and their presentation to the public. A review policy will be created for the board.
The next regular meeting of the Board of Trustees: Thursday, September 17, 2026 at 10 AM.
Respectfully submitted, Ellen C. Keough